Phoenix Chamber Choir: Call for Production Manager
Phoenix Chamber Choir, one of Canada’s finest vocal ensembles, renowned for diverse and eclectic programming from Renaissance to the contemporary, commissions from Canadian and international composers, and Northern American premiers of significant new works, seeks a Production Manager (PM) for concerts and events. Phoenix Chamber Choir presents an annual season with 6-8 separate events/concerts with dress rehearsals leading up to those events. These take place during the regular concert season that runs from September to May, with planning for the events during the interim months.
The PM will report to and work collaboratively with the choir Administrator to coordinate logistics for the event as well as managing on-site event needs. The PM must not be an active singer nor conductor in the event. The position offers the opportunity to gain experience in not-for-profit organization administration in the arts sector.
- Managing pre-event logistics including:
- Booking and coordination of venues for concerts, dress rehearsals, weekly rehearsals, auditions, retreats, and recording sessions. This may include site-visits prior to booking.
- Creation of digital and paper programs for events with graphics and content supplied by graphic designer, Artistic Director, and Administrator
- Creation of schedule-of-events for dress-rehearsal and concert/recording session with communication of schedule to performers and volunteers.
- Recruitment and training of volunteers for events.
- Depending on the needs of the event, identifying and coordinating other contractors for participation in the event (e.g., photographer, videographer, sound engineer, instrumentalists, caterer, restaurant, reception coordinator, dancers, visual artists, etc.) in accordance with the budget for the event.
- Managing on-site event logistics including:
- Coordination of pre-production set-up and post-production tear-down of events with the help of volunteers from the performers. This includes the coordination of pick-up and transport of any equipment that needs to be on-site for the event (music stands, microphones, lights, risers, etc.) and setting up chairs and other equipment for the concert.
- Coordination of singers who are assisting with set-up and tear-down of events.
- Coordination of volunteers for front-of-house.
- Greeting and assisting audience members.
- Note: attendance of PM is not required during weekly rehearsals.
- Other responsibilities:
- Attend biweekly staff meetings via zoom, attend monthly board meetings via zoom
- Coordination of a schedule for auditions (in-person or virtual) for all current members and potential new members.
- Work with the artistic team and Board of Directors on rehearsal or concert production issues.
- Other duties and responsibilities as directed by the Administrator.
- A typical Phoenix Chamber Choir season consists of the following events:
- 3 Phoenix concerts (October or February, December, May), and dress rehearsal prior to each
- 1 gala/fundraising event (February/March)
- 1 weekend-full-day retreats for choir rehearsal and team-building (October))
- Auditions – either in person or virtual, once per year (June).
- A recording session
- The rehearsal and concert/event dates need to be set by June 1, 2023 to facilitate launch of the next season.
- Additional activities that may take place depending on scheduling and financial considerations include:
- Donor appreciation events.
- Additional collaborative performances with orchestra, instrumentalists, or other arts organizations.
- Tour performances at festivals/conferences.
- Experience with event planning or concert/event production.
- Excellent organizational skills and ability to work quickly and efficiently in the weeks leading up to concerts or other events.
- Ability to work collaboratively and take direction from the Phoenix Chamber Choir Administrator and artistic team, and to work collaboratively with audience members, musicians, and both professional and volunteer staff.
- Knowledge and facility in the use of Google-based document management (G-Suite) and Microsoft Office (including Word, Excel, Powerpoint).
- Ability to have meetings by video conference as required.
- Previous experience working with a not-for-profit organization, arts organization, and/or choral organization is considered an asset.
- The candidate will supply their own computer and internet access.
- For more information about the ensemble, visit www.phoenixchoir.com
COMPENSATION AND BENEFITS
- Annual Compensation for the position is $8000 to include the regular concert season preparation. Additional events will be considered on a case-by-case basis.
- This is a part-time contract position; no benefits will be offered
Qualified candidates are encouraged to submit application materials via email to firstname.lastname@example.org. To be considered, please submit the following materials by November 15, 2022.
- A current CV or resume
- A cover letter explaining your qualifications for the position