Phoenix is Hiring!

Phoenix is hiring a new administrator! Are you an organized individual, looking for a flexible work schedule and passionate about the arts? See details below!

Administrator

Phoenix Chamber Choir

 

POSITION SUMMARY

 

The Administrator is involved in oversight and management of all internal and external aspects of Phoenix Chamber Choir (PCC).  This includes financial aspects (budgeting, fundraising, reporting), season implementation (strategic planning, concert marketing, etc) as well as day-to-day operations of the choir. The successful candidate will work with the rest of the PCC staff and the Board of Directors to implement the vision and goals of PCC. They will attend all board meetings, and certain rehearsals if requested, and are expected to participate in all PCC related events, such as concerts and  retreats. This is a work-from-home position and working hours range from 35 – 70 hours per month depending on the choir’s events/activities. The Administrator understands that he/she/they represents the organization both internally and externally.

 

ORGANIZATIONAL ACKNOWLEDGMENTS AND COMMITMENTS

 

Phoenix Chamber Choir works and makes music on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), Sel̓íl̓witulh (Tsleil-Waututh), and kʷikʷəƛ̓əm people (Kwikwetlem) peoples.

 

Phoenix is deeply committed to advancing diversity, equity and inclusivity, and we continually question how we can better serve and learn from those whose voices we wish to raise up. That includes opening our hiring process to anyone who feels passionate about choral music and contributing to a rich and diverse musical scene in Vancouver. If you believe you have the aptitude and attitude to successfully add to our organization in this role, regardless of whether you meet the guidelines listed below, we want to hear from you. 

 

ORGANIZATION BACKGROUND

 

Upon its launch in 1983, Phoenix Chamber Choir quickly became renowned for diverse and eclectic programming, commissions from rising and leading composers from BC, Canada and abroad, and North American premieres of important new works. Our mandate is to build and sustain an adult mixed 28-voice chamber ensemble that presents a wide range of repertoire at the highest level of choral achievement. What makes Phoenix unique in Vancouver is our commitment to modern choral music and the ability to perform at the highest level with exclusively amateur singers.  Fondly referred to as “The Phoenix Family”, we are a community of current singers and alumni alike who come together through a common respect for each other and a passion to create the very best in choral music.

 

As of June 2019, we welcomed Dr. Nicholle Andrews as Phoenix’s fourth artistic director, bringing extensive choral conducting, pedagogical experience and a love of contemporary Canadian choral music, as well as a dynamic personality and commitment to the creation of a safe space for continuous learning.  We believe strongly in giving back to the community of artists that fuels our work today, while also stewarding the future legacy of our art form. 

 

Phoenix has also been able to navigate and foster a growing audience of choral music through various online platforms, including collaborations with singers throughout North America. The choir has been involved in the creation, production, and release of multiple YouTube Virtual Choir performances, including viral parody videos, fully virtual concerts, and community out-reach projects such as the Canadian Physicians Virtual Choir. The success of these projects has brought us local recognition and Phoenix has given back to the community by providing “how to” videos, workshops, and webinars for other choirs, local educators, and members of the community.

 

For almost four decades, the Phoenix Chamber Choir has played an integral part in developing young musicians, composers and conductors in Vancouver, and has helped to establish Canada’s West Coast as one of the most important centers of choral music in the world.

 

WORKING RELATIONSHIPS

• Reports to:
  • Phoenix Chamber Choir Board of Directors, specifically the President and Vice-President
• Collaborates with: 
  • Artistic Director
  • Assistant Conductor
  • Board Treasurer
• Oversees:
  • Production Manager
  • Communications Assistant
  • Bookkeeper
  • Any other contractors engaged by the organization

 

PRIMARY RESPONSIBILITIES

• Point person for management of operational activities of the organization
• Collaborates with Artistic Director and Board of Directors to plan and sustainably implement the vision of the organization
• Work with the Production Manager to organize events such as rehearsals, concerts, tours, recordings, etc.
• Season planning and implementation with Artistic Director, Production Manager, and Communications Assistant
• Maintenance of Society and funding sources including annual reporting, grant reporting and grant writing
• Seek out new avenues for organizational or project funding (grants/donations)
• Ongoing information gathering and monthly review of financials with Bookkeeper and Board Treasurer 
• Attend all regular board meetings and present an operational report
• Any other duties and responsibilities as discussed with the Board of Directors

 

QUALIFICATIONS AND EXPERIENCE

• Relevant educational background or experience in arts and/or business administration or related field
• Proven leadership and management skills when working with multiple staff, contractors, and stakeholders
• Experience in non-profit organizations and/or artistic disciplines including grant writing
• Excellent oral and written communication skills 
• Ability to be adaptable and self-motivated in a fast-paced, multi-tasking environment
• Capable of communicating passionately about the mission and vision of the organization to donors and stakeholders
• Independent problem-solving ability and focus on continual improvement
• Ability to work from home or create own office arrangements required
• Proficiency with electronic software and platforms such as GSuite, Office, Mailchimp, Facebook, WordPress, etc.
• Fluency with basic accounting terms and principles

 

APPLICATION PROCESS

• Submit a cover letter and resume as a single PDF document with the title, “First Name_Last Name_ PCC Administrator” to Vaughn Chauvin (Phoenix Board Vice-President) at vaughn.chauvin@gmail.com
• Application deadline is September 30
• Applications will be reviewed as received and applying early is encouraged

 

OTHER DETAILS

• Independent contractor position
• Primarily work from home
• Compensation in the range of $10-15k per year
• Start date October 15, or earlier
• Full time residence in the Vancouver area is not necessarily required